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Personal Assistant (PA) / Executive Assistant (EA)

Please Note: The application deadline for this job has now passed.

Job Introduction

We are looking for an experienced Personal Assistant (PA)/Executive Assistant (EA) to work with our board at Trinity Mirror’s head office in Canary Wharf. This role will be working in a fast-paced environment where you will need to demonstrate versatility and have a proactive approach to dealing with a variety of business related issues.

Much of the information you will have access to is highly confidential, so tact and discretion is paramount.

Role Responsibility

  • diary support for board members
  • meeting and greeting visitors at all levels of seniority
  • arranging travel and accommodation for board members
  • arranging, coordinating and supporting all internal and external meetings for the board
  • attending meetings, minute taking and action taking during meetings
  • producing documents, correspondence, briefing papers and presentations
  • managing emails and various enquiries
  • ability to prioritise activities and work to strict deadlines
  • support the board members on any projects
  • proofreading and basic checking documentation 
  • providing general administrative support such as managing office supplies and equipment, answering phones, mailing, filing and photocopying of confidential information
  • overseeing internal communications

The Ideal Candidate

  • given the nature of the role it's critical you have experience of working within a comparable corporate environment
  • you'll need a real interest in media
  • you'll need a 'can do' attitude with a professional but friendly demeanour
  • excellent organisation skills with the ability to prioritise and organise a heavy workload
  • ability to establish and develop professional working relationships with our senior managers and their support teams
  • proficient in the use of MS Office applications, Google and Gmail
  • manages time-sensitive and confidential information while exercising tact, diplomacy and discretion in written and verbal communications
  • able to work flexibly around an early or late shift pattern - starting at 08:00 or finishing at 18:00  

Package Description

  • Competitive salary
  • 25 days holiday + 8 bank holidays
  • Pension plan + flexible benefits

About the Company

Trinity Mirror plc is one of the UK’s largest multimedia publishers. We publish over 150 newspaper brands, including the Mirror and the Daily Record, as well as iconic market-leading regional and local newspaper titles. Digital growth is at the heart of Trinity Mirror's strategy, with a goal of developing and sustaining strong positions across print and digital channels.

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